Site Coordinator – Garfield Elementary ASP

POSITION DESCRIPTION

This Site Coordinator is responsible for providing leadership, coordination, and implementation of the Garfield Elementary After School program. This position will provide supervision, operations management, development and implementation of programs for elementary school aged youth. In addition, the position will build and maintain strong and productive relationships with and among youth, school faculty, families, partner organizations and members of the school community.

DUTIES AND RESPONSIBILITIES

Program Management & Development

• Manage daily operations to ensure program quality and compliance.
• Coordinate and implement an age-appropriate curriculum for the after school program, especially focusing on transitional kindergarten to fifth grade students and making adjustments and updates as needed.
• Prepare documentation and reports for funders to ensure program accountability.
• Lead data collection, conduct observations, and implement feedback mechanisms for continuous program improvement.
• Oversee student recruitment, enrollment, scheduling, and registration to meet attendance goals.

Leadership and Supervision:

• Coach, supervise, provide professional development, and create a strong sense of team with program staff, interns, and volunteers.
• Train, supervise, and support the development of program staff, volunteers, and interns.
• Facilitate workshops and training sessions for program staff to enhance skills and knowledge.
• Understand school aged youth and how to support staff working with transitional kindergarten to fifth grade students.
• Supervise program staff and uphold high job performance and accountability.
• Create and implement a facilities management plan to include safety protocols, space organization and cleanliness policies, open and close up procedures and ensure accountability.
• Conduct team meetings, design and train all staff on safety plans, coordinate necessary training, and conduct safety drills.
• Model appropriate and professional workplace behavior, a strong work ethic, and personal responsibility.

Community Building & Partnerships:

• Develop and maintain strong communication with all stakeholders, including youth, school staff, parents, and community partners.
• Collaborate closely with school administration, counselors, and local agencies to support student development and academic achievement.
• Create marketing strategies to promote program visibility and encourage family and community engagement.
• Regularly communicate with parents to discuss youth progress and challenges.

Administrative & Fiscal Management:

• Ensure all participant records are organized and compliant with funder requirements.
• Monitor and process staff timesheets and invoices accurately.
• Submit timely documentation, including program reports and attendance data.
• Secure necessary supplies and materials for program operations while adhering to budgetary constraints.
• Adhere to budget and organization accounting practices.
• Participate in all meetings, workshops, and activities organized by CYC and funding agencies.
• Support organization-wide events and undertake other duties as assigned by management.

QUALIFICATIONS/REQUIREMENTS

• Bachelor’s degree in relevant fields and 2 years of youth development experience or Associate Degree with 3 years of proven experience in youth development/after school programming.
• Minimum 2 years of experience supervising staff and team development.
• Excellent interpersonal and communication skills (both oral and written).
• Ability to interact with diverse groups of constituents.
• Strong organizational skills such as: records keeping, event planning, space scheduling and coordination, computer/internet use, and administrative skills.
• Ability to prepare comprehensive reports and do data analysis.
• Capacity to multi-task, work independently, and meet strict programmatic deadlines.
• Ability to work some evenings and weekends.
• Ability to lift or move at least 25lbs.
• Bilingual Cantonese and/or Mandarin strongly preferred.
• Ability to travel to required meetings (must have a clean driving record and insurance if using a personal vehicle.)
• Commitment to taking regular Covid-19 health tests as required by program health and safety guidelines and/or current health directives